Director, Project Management Office (PMO)

The Company

Our client is a high profile, Alberta-based energy company experiencing significant change and growth. As part of the internal structure and processes to support the business now and in the future, this organization has created a Project Management Office to provide strategic guidance, management, and oversight of all projects and requires a strong Director to lead this high-impact function.

The Opportunity

The Director, Project Management Office is responsible for the facilitation, organization and oversight of the PMO including managing, mentoring, and guiding project professionals. Responsibility includes defining and implementing the PMO structure, policies and standards to the right degree of rigor to ensure project success and a high degree of compliance. Keys to success will be creating ownership of project management practices, and facilitating effective communication internally between the PMO, project teams, senior management, and stakeholders across the organization.

Key accountabilities and responsibilities:

Overall leadership of the PMO and support to other corporate processes

  • Provide overall leadership to PMO organization
  • Engage with leadership as appropriate to drive change and resolve issues associated with projects
  • Support for the enterprise and divisional strategic planning processes
  • Support for project approvals and prioritization
  • Support for other processes across the organization such as corporate planning, enterprise risk management, and change management needs and initiatives

 

Stewardship of project management standards

  • Stewardship and maintenance of project management standards for processes, tools, and governance
  • Stewardship and maintenance project policies, procedures, templates and other documentation
  • Consideration for project management leading practices and how they might apply to the organization

 

Enforcement of project management standards

  • Communicating and enforcing expectations for the usage of project management standards
  • Inspect project documentation and effect mitigating actions if merited
  • Provide input into performance ratings of project resources based on compliance to standards

 

Developing project management skills

  • Provide training on project management standards
  • Maintain a repository of Project Manager skills, training and experiences
  • Increase project management skills to help drive organizational commitment
  • Develop and periodically update core competencies for project managers

 

Day-to-day management of Project Managers

  • Accountability for Project Manager performance directly or indirectly through sponsors
  • Ensure Project Manager skill-sharing across the enterprise
  • Provide mentoring and career coaching for project managers

 

Strategic oversight for projects

  • Identify and/or handle escalated risks / issues from projects and assign resolution actions
  • Influence mitigating actions when projects are failing to meet quality expectations (deliverables, activities, outcomes, etc.).
  • Provide integration across the different projects and consider a program/portfolio view, optimizing resources and sequencing and synchronizing projects

 

Monitoring project performance

  • Develop project metrics and measurement tools
  • Monitor project performance (time, scope, budget)
  • Escalate poor project performance to leadership

 

Allocation of project personnel

  • Allocate personnel (Project Managers) to projects
  • Match skill levels to project complexity and subject
  • Resolve conflicts that arise when multiple projects require the same personnel

The Individual

The preferred candidate profile would include the following skills, experience, credentials and personal attributes:

  • Approximately 10 -15 years of experience in a project management delivery environment leading projects and the related supporting resources
  • Demonstrated experience in the development and implementation of a PMO initiative is a requirement
  • Superior leadership, interpersonal and communication skills are imperative
  • A PMI designation: PMP is required, PgMP/PfMP is desired
  • A solid background in project lifecycles involving new development and business improvement projects balancing people, process, and technology change
  • Experience in the development, deployment, and monitoring of project management processes
  • Proven business judgment, ability to meet deadlines and changing priorities.
  • Highly motivated, self-directed and action-oriented
  • An ability to communicate effectively with stakeholders from all levels in an organization
  • Experience leading, mentoring, coaching and developing people
  • Proven ability to enact change quickly
  • Effective consultative and influencing approach